List of District Officers

Finance

Any expenditure must be approved by the District Governor or Committee Chairperson (for Committees that have a designated budget, such as the Convention Committee) to be eligible for reimbursement. See below for the link to the official reimbursement form:

Technology

Branding/Marketing

Current District Governor’s pin logo is recommended for publicly facing materials, flyers, etc. Generic District logo is for formal/internal use, especially for “evergreen” documents and resources meant to carry on year to year.

Gray background added to website to show logo transparency.

DG John Hui

Horizontal

Square

Collecting Information/Surveys

Google Forms

Google Forms is a part of the Google Drive suite of tools, and allows you to create surveys you can send out to people and collect information. Create a new Google Form by going to forms.google.com. See the Sharing Documents section on this page for more information on Google Drive.

Wufoo by SurveyMonkey (c/o Lion John Hui)

The District has purchased a Wufoo forms subscription for District and Club use (unlimited forms). Wufoo has some additional benefits over Google Forms, including:

  • Easy uploading of files (Google Forms allows file upload, but user must have Google Account)
  • Document signing with DocuSign
  • Accepting payments (multiple options)

Please contact him if you would like a survey made with Wufoo at lionjohnhui@icloud.com.

Communication/Newsletters

The District Communications Committee maintains lions4service@gmail.com. If you have a question to the District but don’t know who to ask, chances are they know and can forward your request appropriately.

View the Newsletter page below for information about the weekly email newsletter (The Thread) as well as our official District Newsletter sent quarterly.

Website Posts

Many District committees send out public email newsletters on their own, such as the Diabetes Committee and the coordinating councils. These official District newsletters can be automatically posted to the District website (under Posts) by emailing post@lions4c4.org. Note that only approved email addresses are able to send mail to this address, if you represent a District or Multiple District committee or official Lions entity, and would like your newsletter to be accepted to that mailbox, please contact tech@lions4c4.org to be added to the list of approved senders.

Email Accounts

District branded email addresses (eg treasurer@lions4c4.org, dg@lions4c4.org) can be provisioned on an as needed basis. Examples of need include multiple people in a single role or a committee wanting a shared inbox, officers whose contact will need to be printed on paper forms which would preferably not change year to year (like the Treasurer’s contact on where to submit reimbursement forms), and officers whose emails are considered records that should pass on year to year.

There are two ways we can set up a branded email:

  • Forwarding: Easier, email is simply forwarded from the lions4c4.org address to the officer’s personal email account
    • Easy setup, no action required on the part of the officer
    • No email records kept on District servers
    • Does not support outgoing mail, officer cannot send mail from their branded address, only receive
  • Dedicated mailbox: Officer is given a mailbox on the lions4c4.org server, with their own username/password
    • Officer must configure their mail client to read from the separate account (Gmail has the capability to merge the messages into a single inbox, but it’s an advanced feature that requires some setup)
    • Emails are kept with the District, can be passed on year to year
    • Does support outgoing mail and multiple people accessing (via the same shared username and password)

Sharing Documents/Cloud Storage

The District IT Committee recommends the usage of Google Drive to share files and collaborate with fellow District Officers. We have created a top level folder for the District under the lions4service@gmail.com account, if you would like your Committee to have a subfolder under that, please contact marketing@lions4c4.org.

Some resources of note within Google Drive are:

MD4 uses Dropbox for it’s document storage. See some resources below

Virtual Meetings

Website

The District website (lions4c4.org) is open to contribution by officers of the District for sections that fall under their purview. District Officers have the option to:

  • Submit a page or several pages to be added to the website, either in the Digital Resource Library or the general District information section (reset yearly)
  • Request access to become an editor of the website, by emailing admin@lions4c4.org. This access will allow you to modify pages and submit them for publishing, pending review by the IT Committee.
  • Create your own external site, and request a District branded link to point to that website. For example, the Youth Exchange Committee has created youthexchange.lions4c4.org, which is run on the free Google Sites builder. This gives committees greater autonomy, as long as they have the technical capabilities to manage their own website.

If you have any questions on the resources available to you, feel free to email marketing@lions4c4.org with your inquiry and a member of our Marketing or IT teams will reach out to you.